Building Services Engineer (Engineering Team)

The University of Derby Estates Department is dedicated to cultivating a vibrant, innovative, and sustainable campus environment, that supports our passion for delivering world class education and ground-breaking research.

Our Campus Services teams strive to maintain and enhance the exceptional facilities and services that empower our students and staff to thrive in a safe, welcoming, and inspiring setting for our community.

This post is part the Estate Engineering Team, who work closely with a large range of suppliers and internal staff to provide technical guidance and to ensure that the university mechanical and electrical infrastructures are compliant & maintained to a high standard across an estate comprising Tutorial, Commercial and Student Residence spaces.

The Building Services Engineer will work with our contractors, internal maintenance team and various stake holders across the University of Derby’s portfolio to ensure a positive student experience whilst maintaining a safe environment or all.

This Building Services Engineer role is a new role being created within the university of Derby’s Engineering department to accommodate for the expansion of our property portfolio over recent years.   This role will be working within a small but highly skilled team of engineers, The successful candidate will be responsible for the effective implementation of several service contracts (based on the successful candidate’s skillset and experience) to ensure ongoing compliance with relevant legislations.  This will include operating our CAFM system to assist with the scheduling, safe systems of works and documentation of all maintenance works, remedial works and enhancement works.

This role will be primary based from the Kedleston Road Campus but will require occasional travel between sites. There will be no direct reports, however the candidate will work closely with our internal maintenance team and our contractors to ensure the University of Derby’s building services continue to run safely and efficiently.

The job holder will also be responsible for ensuring that the building services for new building developments are integrated into existing service contract as part of a ‘soft landing’ process.

The core duties will include:

• Ensure compliance with all Statutory Regulations and legislation, pertinent to the work undertaken.
• Ensure that the University of Derby complies with all relevant legislation regarding electrical or mechanical services.
• Prepare or commission detailed documents, design specifications and drawings for tenders for issue either to the University workforce or external contractors.
• Manage electrical or mechanical contracts; make alterations and improvements to specifications with regard to enhancing Student/Staff experience. Achieved by reviewing tenders and contract documents.
• Provide technical support to the Engineering Team to assist in ensuring that the University sites and premises remain statutory compliant in accordance with the appropriate regulations to an approved standard.
• Project management of minor works carried out by the University workforce and by external contractors
• Operate and update the CAFM system to record and track both planned maintenance & reactive works; schedule contractor works and arrange contractor site access.
• Clerking and monitoring of works carried out by University workforce and external contractors in connection with service contracts and projects.
• Prepare cost estimates for projects, for budgeting and planning. 
• Co-ordinate and administrate planned preventative maintenance schemes and contracts and ensure that all work undertaken by external contractors comply with relevant legislation as well as health and safety.
• Act as an ‘authorised person’ for the issuing and control of high-risk permits of activities on all UoD sites.
• To ensure that safe systems of work are initiated and complied with for all mechanical or Electrical installations, maintenance and remedial work carried out within the University of Derby sites.

The candidate will receive authorised person training and act as an authorised person for the issuing of high-risk permit to work (working at heights, confined spaces, asbestos).

This role is part of the Estates department out of hours rota, providing a first response to urgent estates related issues, which occur outside the normal operating hours. On call rates will apply and be discussed at interview.

The ideal candidate will have a strong knowledge of a wide range of building services system and have an in-depth experience of managing the maintenance of such systems and the relevant standards and regulations across the industry, therefor we are  asking the candidate to hold a building services engineering degree (CIBSE Approved) or equivalent relevant qualification in a building service-related subject, (Building services / electrical / mechanical) OR Extensive equivalent experience in the building services sector.

The candidate will be able to confidently manage contractors and fully understand the safe systems of work required in the facilities management sector is an essential requirement with supporting health and safety management qualifications preferred.   They will have experience working in higher education environments across a large estate providing maintenance in residential, commercial and industrial premise.

The role requires somebody who can work both independently, as well as a part of a team to ensure works are seen through to completion.  They will be self-motivated; be able to prioritise their own workloads and be able to display excellent communication, organisational, IT and project management skills.

A customer service ethos which matches the University’s values and behaviours is essential; outstanding communication, persuasion and influencing skills are a must, as is a drive for continuous improvement and a determination for excellence.

You will demonstrate an ability and genuine interest in keeping abreast of the external environment with regards to relevant Building Services industry and higher education developments.

1. Carry out instructions given by the Engineering Manager on all University sites and premises.
2. Work as a leader in your field within the Estates Team to ensure compliance with Statutory Regulations & legislation pertinent to the work undertaken. Provide technical support to assist in ensuring that the University sites and premises compile with all relevant legislation regarding electrical or mechanical services.
3. Manage works within the Estates Engineering team and manage designated electrical & mechanical contracts to co-ordinate planned preventative maintenance schemes. This will include:
   - Monitoring contractors to ensure quality and University of Derby’s KPIs are met.
   - Chairing contractor management meetings and setting actions for improvements if required.
   - Reviewing / amend tender and contract documents to drive improvements in sustainability Student/Staff experience.
   - Ensure contractor works and site access are schedule across the various departments within the university.
   - Ensuring that invoices are paid on time and work with University of Derby procurement to resolve and anomalies within the payment system.
4. Work with the Procurement team and the Oracale Software to facilitate payment to contractors and suppliers by generating business cases; submitting payment request; receipt requests as works are completed and acting as the University of Derby representative to designated suppliers in the event of issues with the invoicing process.
5. Provide technical support and training across the University of Derby estates team:
   - Creating and presenting Toolbox Talks to the estates team to highlight safe systems of work.
   - Cascading changes in Regulation, maintenance requirement and policies and procedures to the estates engineering and maintenance teams.
   - Giving onsite training to pass on operation instruction when new plant and equipment is installed or when orienting new members of staff.
   - Introduce new safe systems of works to the estates engineering and maintenance teams and provide guidance and support as required.
6. Solution focused approach to reactive and breakdowns works assigned to contractors to get value for the University of Derby; maintain business continuity and continue to provide an excellent student experience:
   - Obtain quote/s for rectifications and created business cases for repairs when applicable.
   - Schedule and facilitated reactive works. (Arrange access; PTW; Escorts Est)
   - Ensure completion before timeframes within the Service Level Agreement (SLA) as to the M and E Specification and relevant Policies and Procedures.
7. Act as an ‘authorised person’ for the issuing and control of high-risk permits of activities on all sites. Provide training and guidance for other ‘authorised persons’ estates engineering and maintenance teams to ensure all works adhere to the University of Derby’s policies and procedures.
8. Operate and monitor the CAFM system and other management tools to ensure the engineering team:
   - Planned maintenance is scheduled to ensure completion within the Service Level Agreement (SLA).
   - Reactive works are action within the Service Level Agreement.
   - University of Derby compliance is within acceptable levels and any noncompliance identified and a clear and risk assessment and action plan in place.
9. Work with the BMS Operators to utilising the Building Energy Management System (BEMS) and other management tool (Such as EcoStruxure BA) to ensure that the electrical & mechanical services are operating as efficiently and as affectively as possible, ensuring that any required remedial works are captured on the CAFM system to facility a remedy.
10. Manage the risks inherent in the electrical and mechanical infrastructure by:
    - Identifying risks to business and updating the Estates Risk register accordingly.
    - Review and update the University’s life cycle replacement plan of the electrical and mechanical infrastructure and have input to the CAPX planner.
    - Surveying and preparing reports of electrical and mechanical installations on all University of Derby sites for forward planning.
    - Reviewing maintenance requirements; policies and procedures to ensure that they remain fit for purpose.
    - Performing periodic inspections of key areas across the estate to identify opportunities for implement.
    - Assisting in the creation of Safe Systems of Work (SSOW) to facilitate the operation and switching of critical equipment.

A comprehensive list of Principal Accountabilities is available in the Job Description and Person Specification.