New starters

Your line manager will be in touch to discuss the arrangements for your first day. On arrival, you'll be welcomed at reception where you can collect your University ID badge. You'll be given a lanyard and you'll need to wear this at all times whilst on our University sites. Your manager will provide you with details of your email address, university username and temporary password so that you can log on to your account; you'll be prompted to change your password when you log on. 

Once you've started you'll have access to the University's intranet where you will be able to familiarise yourself with some of the policies and procedures which may be relevant to your new role. 

New starter checklist

Following your verbal offer of employment from your line manager, you'll receive an email from the HR Team containing your formal offer letter and contract, as well as a link to complete your onboarding forms. It's really important that you complete these as soon as possible so that we can carry out our compliance checks, which include: 

• Verifying your Right to Work in the UK. If you didn't bring evidence of your Right to Work in the UK with you to your interview, we will need to see this documentation before you start. Your line manager will be in touch to arrange a suitable time to come on site which can also be a good opportunity for you to meet some of your colleagues. If the University is providing sponsorship for this role, we will need to see evidence that your visa has been granted before you start with us
• Checking you hold any essential qualifications for the role, as listed on the Job Description, as well as obtaining evidence of your Highest Qualification (as required by HESA)
• Obtaining two satisfactory references. If you haven't already provided your consent for us to contact your referees, we will email you to obtain your permission. Please ensure that you have informed your referees that we will be in touch as your offer of employment will remain conditional until two satisfactory references have been received 
• Completing the onboarding forms, where you can review the personal details we hold for you, as well as provide information such as your bank details and emergency contacts. You'll also be asked to let us know whether you have a health condition which might affect your work or require reasonable adjustments
• If you declare a health condition in your onboarding forms, you will have an appointment with our Occupational Health team before you start
• Completing a DBS check, where required. If your role requires you to have a DBS check, we will need this to be completed before you start. If you are currently living overseas or have lived overseas for 6 months or more in the last 5 years, you will be required to obtain a criminal record check or ‘Certificate of Good Character’ from the country or countries you have lived in. Our Team will be in touch to go through the process.

Learn more about the University of Derby

At the University of Derby, we have one simple promise - to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better. 

The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region. 

We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 - making it one of the top universities in the country recognised for its outstanding student experience and student outcomes. 

Financially strong and seriously ambitious, we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills. 

Find out more about our values, strategic framework, sustainability, and impact report by visiting our About Us page. Here, you can also take a virtual tour of our sites and view our accessibility maps. 

Parking permit

Parking permits are available for staff at a cost of 0.35% of your annual salary. Once your university email address has been set up, you will be able to apply for a parking permit. Please note that whilst every effort is made to provide car parking spaces, the permit does not guarantee a parking space and, if a car park is full, off-site parking should be sought.

During your first few days, your line manager will explain the local induction programme which is designed to help you settle quickly and easily into your new role. Your local induction will also help you to get to know your team and your surroundings. This is also an opportunity for you to ask any questions that you may have, such as any start and finish times and discussing any pre-booked holiday you may have. 

All staff will receive an email invitation to attend a University's Central Induction within their first few months with us. These sessions offer an opportunity to meet members of the University Leadership Team and to learn about more about our history, our mission and our plans for the future. It's also a great chance to network with colleagues across the university.

MyLearning is the University's staff learning platform which is designed to help support your online learning and development. As a new employee, you will be enrolled on to several mandatory online courses that you will need to complete within your first three months. This includes our 'Welcome to the University of Derby' module, which will give you an insight into University life, as well as Health and Safety at the university, Data Governance and working with DSE.

MyHub is our online portal for you to:

• View your holiday entitlement and book annual leave
• Update your personal details 
• View and download your payslips (staff are paid by BACS transfer in arrears, on the 25th of each month)
• View and download your P45/P60
• Book on to any university Continuous Professional Development (CPD) sessions
• Manage and record your appraisal progress 

At Derby, we want you to have the best possible start in your new role. Your probationary period provides the space and time for you and your line manager to meet regularly to ensure you are settling in, understand the requirements of the role and identify any development needs. 

Following a successful probation period, there are still plenty of ways for you to immerse yourself in the development opportunities the university can offer. We see development as a two-way process, your line manager will be able to support you with this but if there is anything you specifically want to learn or skills you want to develop, speak to your line manager to see what options may be available. We encourage regular one-to-one meetings and appraisals so that you can continue to access any support and resources you need. We also offer opportunities to continuously learn about the organisation and its aims through the Vice-Chancellor's briefing, internal communications and local meetings. 

Visit our Reward and Benefits page to find out more about our development opportunities, as well as how you can get involved in our University's rich and diverse community. 

We look forward to you joining the University of Derby and hope that you enjoy your time with us.