Want to swap rooms or leave halls?

Changing rooms

If you would like to swap rooms within halls , this may be possible subject to availability. Please contact your Hall Manager in the first instance so you can discuss the reasons for a room move with them. 

Fees

To change rooms, there's an administration fee of £25 that you'll need to pay before you move. You will have to sign a new letting agreement to replace your existing one and we'll arrange a date for you to move. When you've moved, we'll check your old room for damage. If your fees in your new hall are less than you have been paying, we'll refund the difference into your bank account.

Leaving halls 

When we can release you from your contract

• You're leaving your course. If you withdraw from your course before 31 October you will still need to pay hall fees for the first term (ie: until 1 January). Students who withdraw between 1 November and 31 January will need to pay hall fees for the first and second terms. Finally, if you withdraw at any time after 1 February, you will be required to pay hall fees until the end of the third term

• Another Derby student wants to take over the rest of your contract. In this instance, the student must be eligible to move into your room. They’ll need to be a Derby student and not already living in halls, and they'll also need to be eligible to move into your flat. For example, a male student can't move into a flat that’s assigned to females only. Please note that you'll still be liable to pay your hall fees until the replacement student signs an agreement with us

• Exceptional circumstances. If you think you have exceptional circumstances to request an early release from your contract, you may submit a request by emailing studentliving-housingteam@derby.ac.uk. Please note that an early release request is not guaranteed to be given, and it is strongly recommended that you do not sign any other contract for accommodation without having received written confirmation that you will be released from your halls of residence contract. Failure to do so may mean you are financially liable for two accommodation contracts.

Parking refunds for residents who withdraw from their contracts

The parking permit is for the duration of your tenancy agreement and is non-refundable whilst you are a registered student at the University. In the event of you withdrawing from University, the costs of your car parking permit charge will be calculated on the same basis as the cost of withdrawing from your contract. 

• If you withdraw before 31 October you will receive a refund of the car parking charge for terms two and three - £230.00. (£115 for motorbikes)
• If you withdraw between 1 November and 31 January, you will receive a refund of the car parking charge for term three - £110.00. (£60 for motorbikes)
• If you withdraw at any time after 1 February, you will not be entitled to a refund of the parking charge

Find out more

To find more details in relation to your obligations and Student Living's obligations regarding withdrawals from University and releases from contract, please refer to section seven of your licence agreement.

When we can't release you from your contract:

1. You're going on placement

Find out more about placements

2. You're having financial difficulties. Speak to the Finance Department about a payment plan

You can always contact us

If you are unsure about the withdrawal process and the process of leaving halls, don’t forget you can contact us to discuss things. There is also a useful booklet that outlines the process produced by the University's Student Support and Information Services and you should be able to pick one of those up at the Student Centres.