Online Study Enrolment Guide

This page provides tips and support for students enrolling onto online programmes. If you are studying an on campus programme, please contact your College Student Centre.

If your application for one of our online learning courses is successful, we will email you with an invitation to enrol. Enrolment for the online learning courses, happens around four to six weeks before the start of the term.

Enrolment for the online learning courses, is the process where you will select which modules you intend to study, accept the Terms and Conditions and make any required payments.

At this stage, you will have completed steps 1 and 2 of the application and enrolment process as shown below. You will now need to follow the remaining steps to complete your enrolment onto the programme.

Enrolment dates and deadlines

Once you have received your invitation to enrol, you will need to ensure you submit your enrolment in time for your studies.

Our aim is to support all students to have the best possible opportunities to succeed and so our application and enrolment deadlines are in place to ensure you stand the best chance of doing so. To join the programme any later would be detrimental to your success and adversely impact your assessment outcomes. It is therefore vital that you take note of the dates below and ensure you submit your enrolment in time.

So it is best to complete your enrolment as soon as you are invited, but here are the final deadlines:

You must ensure you have completed the following by the enrolment deadline, this means:

• submitting your enrolment and made accurate module choices
• making the required payment - the payment must have cleared with the University of Derby and be received by the deadline detailed above

Please note that if you are applying for RPL, this can take up to 2 months and so if you do not have an existing RPL application before you commence enrolment, then you may need to defer to the next intake. Read more about the RPL process and associated deadlines.

How to enrol

New students Once your application is complete and the enrolment window is open, you will be sent two emails:

• An ‘Invitation to enrol’ email which will include your username and a link to enrolment portal
• Instructions on how to set up your university password

These will be sent to the personal email account that you provided when you applied.

You should set up your password before you try to enrol.

When you sign in, if this is the first time you are using your Uni account, you may be guided to set up your multifactor authentication (MFA) methods before you continue with your enrolment on the next screens. (If you need help with setting up your MFA, visit the IT Service Centre Knowledge Base).

Returning students will be sent 2 emails as follows:

• A study plan (this will be sent to both your personal email and Unimail)
• An invitation to enrol (this will be sent to your Unimail)

Returning students can use their existing password – or use the Password Manager reset facility if your current password isn't working.

Please watch the following video on how to create your password

Online enrolment

• Once you have clicked on the 'Enrol now' tile, there will be a set of instructions on the welcome page, please familiarise yourself with these
• One of the first steps will be to accept the terms and conditions. To do this, click on the Terms and Conditions link. They will open in a new window (you may need to allow pop-ups to enable this); you will need to close this window before ticking the box to accept
• Next there will be a sequence of screens to check your personal information, and your programme details
• If you need to update your programme details please contact either the Enrolment Team if you are a new student or your Online Learner Advisor team before proceeding any further. Contact details are at the bottom of this page
• At the ‘Course List’ page you will be asked to select each of your modules individually. If you cannot see the module (or trimester) you need to select then please contact us for guidance as we may be able to add these for you. Please refer to the section below, Selecting your modules, for additional guidance on this step
• Finally, you will be shown a summary of your enrolment. Please ensure this is correct before making an online payment

Please watch the following video on how to enrol

Selecting your modules

During online enrolment process, you will be asked to select the modules you intend to study during the current academic year (September to August). It is useful for you to consider your module selection before you begin your online enrolment, this will enable you to select the correct modules from the options available.

Some programmes will have fixed study patterns and some programmes will contain optional module choices.

You also need to consider whether you intend to study the standard rate or the accelerated rate, if that is an option available for your programme:

• Standard rate: one module per trimester, study 20 hours per week
• Accelerated rate: two modules per trimester, study 40 hours per week

For the standard rate of study, the required study time is 20 hours per week.

If you opt to undertake the accelerated study, we recommend 40 hours of study per week.

Should you decide to study on the accelerated rate you must ensure that you have the capacity to fully engage with your studies and achieve the best grades and final award. You will need to balance approximately 40 hours of study per week alongside your professional and personal life and commitments.

It may be useful to consider studying one module at the standard rate of study before deciding whether to then increase to the accelerated rate of study.

Standard rate of study

If you intend to study one module per term, you will need to review the study pattern for your programme and identify either your fixed module or your choice from the optional modules available for the forthcoming trimester.

For example, for the January/Spring trimester, using the study pattern below, there is only one module option to choose from - Computing Technologies in Society. However, for May/Summer, you would need to choose one module from the Option B Module list. The module list will be included on the study pattern page for your programme.

Computing and Information Technologies, University Advanced Diploma - standard (1 year) with January (Spring) start

Accelerated rate of study

Some programmes will have offer an accelerated rate of study, two modules per trimester.

If you intend to undertake the accelerated rate of study, you will need to follow the process outlined above, but identifying two modules per trimester as indicated in the accelerated study pattern for your programme – if one is available.

For example, for the January/Spring trimester, using the study pattern below, you would need to choose two modules from the Option B Module list.

For Summer, there is one module fixed option, Independent Study, and so you would choose this along with one module from the Option A Module list. The list of options is available on the study pattern for your programme.

Nursing Studies (Top-Up), BSc (Hons) - accelerated (1 year) with spring (January) start

Payment for your studies

To complete your enrolment, you will also need to make a payment or ensure you have a funding arrangement in place.

If you are paying for your own studies, it is important you consider the following:

• Payment needs to be received by the enrolment deadline. Deadlines are detailed at the top of this page
• If you are paying by bank transfer, please ensure you allow time for the payment to clear before the enrolment deadline
• If you are eligible for any discounts, you can deduct these amounts from the total to pay – this primarily relates to those who qualify for the Alumni Discount
• A discount cannot be taken as the first payment due for your studies

Please refer to the guidance on Paying for an online course.

If you are not self-funding your studies, please refer to the appropriate option below.

After you have enrolled

Once your enrolment is submitted and your funding is in place, the Enrolment Team will check your enrolment and follow up with you if there are any queries on your module selection or payment.

It is essential that you enrol by the deadline to ensure any queries can be clarified ahead of the start of term and so not cause any delays to you commencing your studies.

If there are no queries, your enrolment will be confirmed and you will receive an automated email to advise you of this. This email will include details of your next steps to start your studies.

Please note that it can take 48 hours from the point your enrolment is confirmed for this email to be sent to you and so you can also find online on our Preparing for your studies page.

Missed the deadline

We enrol students 3 times a year and so if you have missed an enrolment deadline then you may be able to carry your application and enrolment over to the next intake. We will be in touch with you to move your application over if this is suitable.

We will not allow enrolments to take place after the final enrolment deadline as this will limit the amount of time you have to study the module and so, ultimately, have a detrimental impact on your learning and your success.

It is therefore vital that you ensure you submit your enrolment, and ensure funding is in place, ahead of the enrolment deadlines if there is a particular intake you are intent on joining.

Contact details

All queries for full time, on-campus study should be directed to the appropriate College.

If you are a new student studying fully online, please contact:

• E: udolenrolment@derby.ac.uk 
• T: +44 (0)1332 594000 option 4

If you are a returning student studying fully online, please contact

• E: onlinelearning@derby.ac.uk 
• T: +44 (0)1332 594000 option 5