Admission Policy

1.1 The University of Derby (UoD) is a well-established and reputable Higher Education (HE) institution located within the Midlands region in the city of Derby in England, United Kingdom (UK). There are two main campuses: Derby Campus and Chesterfield Campus. 

1.2 As an institution we have a diverse offering available to prospective students from traditional on-site course delivery to online courses delivered through the University of Derby Online (UDOL).   

1.3 Our portfolio includes Undergraduate (UG), Postgraduate Taught (PGT), Postgraduate Research degrees (PGR), Further Education (FE), Professional qualifications and Apprenticeships. This provision is predominantly delivered directly by the University, although we also operate within a network of partnerships in the UK and overseas, including franchise and progression agreements. 

1.4 This policy looks to cover all schemes and business units operating under the name of UoD except for our FE provision under Buxton & Leek College (BLC) which has its own student admissions policy in place. 

1.5 Within this policy, therefore, only specific sections may apply in some cases. Particulars of business areas this policy covers are as follows: 

• On-campus UG and PGT admissions; 
• PhDs and other Research degree admissions; 
• Admission onto full-time (FT), part-time (PT), online and blended-learning routes; 
• Higher Education Apprenticeship admissions; 
• International admissions; 
• HE in FE provision in Buxton & Leek College 
• Admission onto courses franchised and validated by the University through our Partnerships; 
• Admission onto courses classified as Continuing Professional Development (CPD). 
• For the purpose of this policy, applicants for UDOL and CPD courses are considered to be part-time. There is no admissions policy for short courses. 
• Massive Open Online Courses (MOOCs) require some information/checks e.g., age for enrolment and therefore aspects of this policy will be relevant for them. 

2.1 The UoD’s recruitment and admissions aims are fully aligned with the institutional Purpose, Pillars, Strategic Aims and Values as defined in its Strategic Framework.  Strategic Framework - About us - University of Derby 

2.2 We are a future-focused, scholarly community that is driven by excellence, committed to the public good and a champion of social mobility. 

2.3 The University has a strong equality and diversity ethos and therefore seeks to admit a balanced and diverse student body locally, nationally, and internationally in terms of gender, ethnicity, age, social background, sexuality, learning differences and special needs.  

2.4 We are strongly committed to widening access to higher education and look to admit to our courses those applicants who, by virtue of their interests, abilities, knowledge, experience, and motivation, will be best suited to realise their full academic, creative, or professional potential by benefiting from the University’s educational provision. 

2.5 Our strategy for widening participation and ensuring fair access and our Access and Participation Plan (APP) can be found at Access and Participation Plan 20 25 - Office for Students registration - University of Derby. Our equality related policies can be found at: Equality, diversity, inclusion and wellbeing - About us - University of Derby 

2.6 The University aspires to ensure students gain the highest level of award of which they are capable. Therefore, the admission of each student is based on a reasonable expectation that the applicant will be able to achieve the aims and outcomes of the course and the standard required for the award they enrol on. 

2.7 This expectation can be demonstrated through a wide variety of forms of preparation, including relevant experiential learning derived from employment or voluntary work, through vocational, professional, and overseas awards, as well as through conventional certificated qualifications. 

2.8 We are committed to the provision of a professional admissions service which attracts, recruits, selects, admits, and enrols students using clear, fair, effective, and consistent policy and procedure which is in accordance with the expectations of: 

• The Quality Assurance Agency’s (QAA) UK Quality Code for HE with specific referral to the chapter regarding Admissions, Recruitment and Widening Access Quality Code (qaa.ac.uk) 
• The Office for Students (OfS) condition A relating to access and participation, but also B as part of overall responsibilities in being a registered provider relating to quality, standards and outcomes; 
• OfS conditions C to G which underpin conditions A and B; 
• Any temporary conditions that the OfS may implement at any given point; Conditions of registration - Office for Students 
• The (now disbanded) Supporting Professionalism in Admissions (SPA) interpretation of the Fair Admissions to HE: recommendations for good practice (‘The Schwartz Report’ 2004) and (The Schwartz Report Review’ 2008). 
• The UUK Fair Admissions Code of Practice Fair admissions code of practice (universitiesuk.ac.uk)  

2.9 We commit to recruiting students by: 

• Providing simple, clear, and transparent admissions information to help prospective applicants throughout the recruitment process. 
• Ensuring a fair and consistent application of the Student Admissions Policy and related process across the University. 
• Minimising barriers for all applicants. 
• Ensuring our recruitment assessment methods are appropriate and reliable. 
• Keeping equality, diversity, and inclusion at the core of our values by encouraging applications from a wide range of educational, social, and cultural backgrounds. 

3.1 The Student Admissions Policy is part of the University’s overall Academic Regulations Academic regulations - About us - University of Derby and our Terms & Conditions Terms and conditions - Your digital guide to enrolment and induction - University of Derby 

3.2 Responsibility for oversight of, and changes to our Student Admissions policy rests with the Academic Registrar with final approval from the Academic Board (AB) committee. The AB is responsible for the monitoring and annual review of the implementation of the Student Admissions Policy through the Regulatory Framework Committee (FRC).   

3.3 This policy takes account of relevant legislation including the Consumer Rights Act 2015, the Equality Act 2010, the Freedom of Information Act 2000, the Human Rights Act 1998, the Data Protection Act 2018, General Data Protection Regulation (GDPR) May 2018, Bribery Act 2010, the Rehabilitation of Offenders Act 1974, and the Police Act 1997. 

3.4 This policy also takes in to account the sponsor guidance from the United Kingdom Visas and Immigration (UKVI) department which can be found on the Home Office website. The sponsor guidance is updated by the Home Office to reflect policy changes.  Any changes will be monitored by the University’s Immigration Compliance Manager and will be updated in the Student Admissions Policy as appropriate.  Student sponsor guidance - GOV.UK (www.gov.uk) 

4.1 Operational responsibility, shaping, management and implementation of the Student Admissions Policy across the Admissions Office and University, is delegated to the Director of Student and Academic Services (SAAS) and the Head of Admissions. 

4.2 The Admissions Office is made up of four teams (see below) which are physically located centrally and report centrally to the Head of Admissions. 

• Admissions Enquiries Team 
• UG Admissions Team 
• PGT Admissions Team 
• Admissions Systems Team 

4.3 The Admissions Office works in partnership with the four Colleges, the External Relations Office, the compliance team in The Registry and other areas of the UoD to provide an effective admissions service that delivers our recruitment and admissions aims. 

4.4 Led by the Head of Admissions, the Admissions Office is responsible for operational implementation of the Student Admissions Policy and related procedures, including: 

• providing timely and accurate advice and support for application related enquirers and applicants, academic colleagues, agents, and other UoD departments and external bodies as appropriate
• assessing applications against agreed entry criteria and making applicant entry decisions on behalf of UoD and academic colleagues
• developing and managing effective systems for application related enquiries and admissions with high levels of accuracy and attention to detail 

4.5 All employees recruited to the Admissions Office undertake a comprehensive and compulsory training programme as part of their induction to the University. Training and development are ongoing and supported through the UoD’s appraisal programme and via the Admissions Systems Team. 

4.6 Some courses across the university’s portfolio also require academic input for shortlisting and assessing applications, involvement in interviews/auditions and/or portfolio reviews and decision making.

5.1 The UoD provides clear, detailed, and accurate and timely admissions and course information which is accessible for all our enquirers and applicants. 

5.2 Course specific academic colleagues are responsible for providing detailed information about the current course content and determining entry requirements and assessment processes for each of their courses.    

5.3 Admissions and comprehensive course information including key facts (course content/study options/fees/etc.), entry criteria and contact information are published in our UG and PGT prospectuses and on our website on the individual course pages Course search - www.derby.ac.uk - University of Derby 

5.4 Applicants should be aware that our print prospectuses and course related marketing materials can be published from 18-24 months in advance of the course starts dates.  This means that some of the details may have changed after publication, so it is recommended that enquirers and applicants refer to the UoD website for the most up to date information. 

5.5 Admissions and course information can be provided in alternative formats on request. 

5.1.1 The aim of the selection process is to recruit applicants who will be able to benefit fully from the selected course of study, by demonstrating the potential to fulfil the objectives of the programme and achieve the standard required for the award. 

5.1.2 To ensure that all applicants are prepared for their studies, each course has an academic entry requirement. Entry criteria are reviewed by the Colleges on an annual basis in consultation with academic staff, Admissions and External Relations and with consideration of any internal or external regulatory requirements e.g., for accreditation purposes.  An overview of standard UG entry requirements can be found on our website at: Entry requirements - How to apply for an undergraduate course - University of Derby and PGT respectively at:  Applying for a postgraduate course - Postgraduate - University of Derby 

5.1.3 UG course information can also be found on the Universities and Colleges Admissions Service (UCAS) website UCAS | At the heart of connecting people to higher education. Please refer to the UoD website for the most up-to-date requirements. 

5.1.4 The University will publish entry criteria for UG courses based on the UCAS Tariff points and/or grades. We accept qualifications which are part of the UCAS Tariff Tables as well as those which are not. Equally, there are qualifications within the UCAS Tariff Tables we would deem irrelevant for the purpose of admission. Each qualification is therefore assessed on its own merits. 

5.1.5The University Executive Board (UEB) has oversight of entry requirements and the university offer and confirmation strategies. UEB also has oversight of Fee setting across the university and approves scholarship packages. 

5.1.6 Some of our courses receive recognition from professional bodies (e.g., Solicitors Regulation Authority, Nursing and Midwifery Council, Chartered Institute of Marketing etc.) and the additional requirements in accordance with professional, statutory, and regulatory body requirements must also be met, where appropriate. Please see our website for detailed entry requirements for individual courses.  Course search - www.derby.ac.uk - University of Derby 

5.1.7 The University welcomes applicants studying a wide range of UK, EU, and international qualifications. To help determine the equivalence of non-UK qualifications, the Admissions Office will refer to advice provided by the UK National Information Centre (UK ENIC) Home Page (enic.org.uk) and UCAS alongside internal guidance developed by the UoD’s international specialists.   

5.1.8 In addition to any programme-specific requirements, the University would normally expect evidence of some recognised systematic course of study within the five years prior to the start of a programme.  

5.1.9 For international applicants, where the risk of visa refusal is realised even after an offer has been issued, the University reserves the right to adjust entry criteria to seek additional assurance, which if not satisfied could result in admission being denied.

5.2.1 Teaching and assessment will take place in English so in addition to academic entry requirements, applicants must demonstrate competency in the English Language. The level of attainment normally required is a  General Certificate of Secondary Education (GCSE) at 4-5 (or C with the old GCSE grading system) or above, or equivalent English qualification.  Details of accepted English Language equivalences may vary by course and can be provided by the Admissions Office on request. 

5.2.2 Applicants that need to secure a Visa are required to ensure they meet the UKVI English Language requirements that may differ from the course entry criteria. Typically, applicants are required to have taken a Standard English Language Test (SELT) to satisfy immigration requirements. Further details can be found on the UK government website.  Student visa : Knowledge of English - GOV.UK (www.gov.uk) 

5.2.3 The university has a list of acceptable English Language tests in addition to those used by the UKVI which may be used as evidence to accept applicants directly on to a UoD course English language testing - International applicants - University of Derby. In addition, there are some country specific tests that are accepted and further information on these qualifications should be requested from our Admissions Office.   

5.2.4 We also have a suite of online Pre-Sessional English Language courses that can be taken to help satisfy the entry criteria of an academic course. Pre-Sessional English for Academic Purposes - Online short courses - University of Derby 

5.2.5 Some English qualifications have a limited validity period (e.g., an International English Language Testing System (IELTS) score is only considered to be valid for two years after the test has been taken). Applicants must ensure that their English qualification is still within the validity period at the point their course is due to commence. 

5.2.6 Some of our courses delivered through our academic partners may be delivered in a language other than English and English Language competency requirements may vary.  Please contact the relevant partner for more information.

5.3.1 Some courses also have additional non-academic requirements and checks (e.g., Disclosure and Barring Service (DBS), Occupational Health Check, Work Experience, Fitness to Practise, Character Suitability etc.) that applicants will have to satisfy before securing a place. If these are part of the entry requirement for a course, it will normally be detailed alongside the course information on our website Course search - www.derby.ac.uk - University of Derby. Applicants are advised to contact the Admissions Office for further information about any non-academic entry requirements. 

5.4.1 In addition to the above, individual courses within the University may set minimum entry requirements for levels of attainment at GCSE or equivalent, particularly in English Language, Mathematics and/or Sciences i.e., Physics, Biology or Chemistry. This information will be clearly stated within entry requirements for specific programmes.  

5.4.2 As a University, in general terms, we accept most recognised GCSE equivalents. However, there are numerous claims of what is GCSE equivalent with new qualifications and tests being produced all the time. Where such a situation may arise, we will use our discretion on a case-by-case basis depending on the full applicant profile. Accepting GCSE equivalents is at the discretion of the University. For some courses, such as Initial Teacher Education (ITE), certain equivalents are not accepted e.g., Functional Skills or Key Skills, certificates in literacy and numeracy, City & Guilds certificates, and/or modules within foundation courses. Please contact the Admissions Office to ensure your qualification can be accepted for your chosen course. 

5.4.3 Applicants wishing to undertake a GCSE-equivalent qualification can contact the Admissions department for advice on whether it would be accepted for Admission. 

5.4.4 For apprenticeship programmes, where an apprentice does not hold at least a grade 4-5 (or C) GCSE (or equivalent) qualification in Maths and/or English, they will be required (in most cases) to undertake and achieve at least level 2 in English/Maths alongside their apprenticeship. 

5.5.1 Whilst we will normally consider a wide range of subjects as appropriate for entry to our programmes, applicants are advised to check individual programme requirements, where we will, in some cases, advise on preferences in respect of particular subjects or subject combinations that we believe provide the best preparation for study on that programme. We do not accept A-Level General Studies as part of our offers, however, we may, on discretion, attribute some UCAS Tariff points towards the overall calculation. 

5.6.1 For many of our courses involving artistic talent or assessment of practical ways, there will be a requirement to either complete a portfolio or audition in person or online. The specific requirements will be determined by the academic admissions lead and will be detailed on the individual course page entry criteria. 

5.6.2 Guidance is given to all applicants invited to submit a portfolio or audition on what to expect and how to prepare. Any work found to be fraudulently claimed as an applicant’s own will result in admission being denied and subject to student disciplinary procedures if discovered after enrolment. Written portfolio pieces may be processed through our plagiarism detection software to establish authenticity. 

5.6.3 Applicants should be cautious using AI software to prepare materials audition and portfolio submission to ensure that the work submitted is authentic and a true reflection of their ability.  

5.6.4 On occasion, applicants deemed to be highly talented in their art based on their portfolio may be admitted regardless of their qualifications profile. This decision will be at the discretion of the academic admissions lead who will judge the applicant’s overall potential to succeed on the course. 

5.6.5 The University cannot be held responsible for any loss or damage to portfolio work brought on-site and there is no facility available to store any items.

5.7.1 Some of our courses require an interview to be undertaken and passed as part of satisfying the entry criteria. If this is a course requirement it will be listed on the relevant course pages on the website, along with guidance on how to prepare and what to expect. 

5.7.2 Applicants will only be shortlisted to interview if the initial review of the application demonstrates the potential to meet the academic entry criteria. 

5.7.3 Applicants that live in the UK will be given the choice of attending their interview online on MS Teams or attending one of our on-campus interview events. All non-UK resident applicant will be allocated an online MS Teams interview. 

5.7.4 Subject to course demand, applicants that do not attend their agreed interview slot will be given another opportunity to book an alternative slot. Applicants that do not attend this further slot may have their application withdrawn. 

5.7.5 In some cases, where it is not clear if an applicant has the potential to meet the entry criteria, an ad hoc interview may be scheduled so that the course academic can try to assess the applicant’s suitability for the course they have applied for.

5.8.1 For some courses applicants may need to complete admissions tests as part of the process of admission. Any such requirement will be stipulated in the entry criteria for the course. Testing can be used for assessment and/or selection of suitable applicants. Exercises sometimes conducted as part of an admissions interview, e.g., group work or question/answer sets etc, are not regarded as admissions tests in this context. 

5.8.2 In some instances, all applicants may be required to complete a test for a particular course or applicants may be shortlisted against set criteria to progress to the test stage. Relevant applicants will be invited to complete the test online or on-site possibly as part of an interview day. 

5.8.3 Tests will be time sensitive and deadlines will be set for completion. The test layout and assessment criteria and pass mark will be clearly stipulated in communications. The University will not supply a copy of the questions and answers given in any sitting nor will we routinely provide the test results for any individual. Applicants will be able to determine the test outcome from whether they have been able to progress to the next stage of the process. 

5.9.1 We also recognise that applicants may have gained work experience which in some cases may be deemed equivalent to formal qualifications and may take this into account when considering applications. Applicants should supply full details of any such relevant work experience as part of their application. 

5.10.1 University of Derby is a partner of Midlands Enterprise Universities (MEU) where a framework has been developed to make the process of transferring academic credit more transparent and to support students thinking about leaving or have left university without completing their studies. The framework allows these students to transfer more easily across partner universities. The framework is called Midlands Credit Compass Midlands Credit Compass - MEU (midlandsenterpriseuniversities.co.uk) 

5.10.2 Applicants who have part completed degree courses at other institutions are also welcome to be considered for a course at the UoD.  

5.10.3 In adherence to our academic regulations, an applicant who has already been ‘awarded’ a qualification in a particular area cannot undertake the same level of study or subject area again with us. For example, if an applicant has been awarded a 2:1 classification for BSc (Hons) Mathematics, they will be unable to undertake the same degree for the purpose of improving their classification. This will be the case regardless of whether the award has been given by University of Derby itself or another UK institution.   

5.10.4 In the event of a transfer, applicants must ensure that they have declared all information relating to their funding and/or immigration status and have themselves checked for any impact. 

5.10.5 For apprenticeship programmes, where applicants have previously been awarded a qualification at the same level or within the same subject area, they might be able to undertake a new qualification at the same level or within the same subject area. However, eligibility will be determined in accordance with the Education and Skills Funding Agency (ESFA) funding rules. For further details, please visit the Government’s Become an Apprentice webpages. Become an apprentice: How apprenticeships work - GOV.UK.

5.11.1 The University does not discriminate against applicants who have re-taken part or all a qualification and will treat an achieved or predicted qualification grade in the same way irrespective of whether re-takes are involved. Where an applicant has re-taken a qualification to achieve a better grade but has been unable to do so, we only take into consideration the best grade attained in any sitting. 

5.11.2 In line with UKVI guidance, it is normally the most recent English Language qualification that is used to assess entry suitability. 

6.1 The UoD looks for motivated individuals with the necessary academic (and non-academic) profile as detailed in the entry requirements for each course, who will benefit from the University’s learning environment and who are able to demonstrate that they have the potential to achieve the award. 

6.2 We are keen to ensure that all applicants applying to the same programme have an equal opportunity to demonstrate their skills, potential and achievements. The UoD’s methods of assessment are fair, valid, and free from discrimination and prejudice, applied consistently for each course and regularly reviewed. The fairness and consistency of offer making for each course is managed by the appropriate Admissions Advisor and monitored by the relevant Admissions Managers. 

6.3 The UoD will make appropriate reasonable adjustments to support individuals in making an application and through assessment processes such as interview/selection events where this is part of the admissions process. Prospective students must alert the University that they may require reasonable adjustments as early as possible during the application process.  

6.4 In assessing the academic suitability and potential of applicants the following information is normally considered: 

• Prior achievement in awarded qualifications. 
• Predicted achievement in qualifications currently being studied. 
• Personal statement or statement of purpose, for evidence of motivation and commitment to the chosen subject area(s). 
• Reference(s), for confirmation of academic potential and personal qualities. 
• Details of time spent at any other education institution, including another university, even if the qualification was not completed/awarded. 
• Research Proposal when applying for a postgraduate research degree.  

6.5 Admissions academics may also use the following methods to assess the suitability of the applicant: 

• Portfolio of work/Digital submission 
• Interview (which may include tests) 
• Work experience, evidenced by a CV, personal statement or references 
• Set piece of work/task 
• Non-academic requirements, where this is a requirement of the course 

6.6 If a portfolio review, audition, or practical assignment is part of the entry requirement of the course, this should be provided to the Admissions team as part of the application process. The relevant submission will be requested from applicants if it has not been provided at the point of application.  

6.7 The UoD welcomes applications from a wide range of individuals, including those who wish to have non-standard qualifications or work/life experience to be considered as evidence of academic suitability. This is normally expected to only apply to those applicants who will be 21 years of age or over for undergraduate courses and 25 years of age or over for postgraduate courses as of 1st September of the academic year they are applying for and who are wishing to return to education after a significant gap in their study. The University may consider informal, experiential learning such as: 

• Work related experience. 
• Attendance at work-based training courses 
• Self-directed study 
• Work experience gained in the voluntary sector
• Other leisure or voluntary activity/life experience 

6.8 We may also allow direct or advanced entry onto some, but not all, of our programmes. This will usually take the form of transfer of credits or marks for exemption from individual modules. This is always by exception and any such requests would be considered by academic teams on an individual basis. Any courses that carry professional accreditation will not usually consider advanced entry. 

6.9 The university has some formal articulation agreements with our partners that allow direct or advanced entry on to some of our courses. 

6.1.1 The Admissions Office reads and assesses each application individually where submitted directly to the University or via UCAS/DfE. Before the start of each cycle, criteria for short-listing and offer-making are agreed with the academics and then administered on their behalf.  

6.1.2 The University exercises full oversight and control for admissions to its programmes delivered through UK and Overseas Partnerships to ensure applications meet required standards and the admissions practice is fair. Whilst the university retains oversight, and final authority, applications for courses studied through our partners may be submitted directly to the relevant partner. 

6.1.3 Admissions are guardians of this Student Admissions Policy who ensure that the process of admission is fair, consistent and in line with expectations. 

6.1.4 The full application is assessed by the Admissions Official to determine the suitability of an applicant and their potential to succeed on the course. Where a decision cannot be made, the application will be forwarded to the academic admissions lead for review and final decision. 

6.1.5 Applications are first assessed against the entry requirements of the course applied for. The reason for assessing this aspect first is to avoid applicants needing to undergo further procedures unnecessarily. For undergraduate and, in some cases, postgraduate applicants, we are usually able to consider the application for an offer either for the course applied for or a more suitable alternative.  The UoD’s diverse course portfolio is a key feature as there is usually a course of study available to undertake suited to an individual’s needs. 

6.1.6 UG offers are often made based on an applicants predicted grades provided alongside their UCAS application. Where predictions are not available (e.g., for Access to HE qualifications), we will normally base our assessment on the assumption that the applicant will likely achieve the entry criteria at the point an offer is made and the whole application will then be reviewed again upon receipt of actual results. 

6.1.7 UG applicants that are currently completing their entry qualifications will also be shortlisted for an interview (if their course requires it) where predicted grades are not available. 

6.1.8 In determining whether any offer is possible, several regulatory checks are undertaken, including age to determine any under 18s; fee status assessment to determine the fee to charge and funding eligibility; disability or special needs requirements, etc. Such checks may be completed before we are able to proceed to make an offer or even shortlist for interview.  

6.1.9 During this assessment phase, applicants may be contacted for further information or clarification on any aspect. Where an applicant does not respond to information requests in a timely fashion or as requested, the application will be withdrawn on the assumption that there is no longer any interest to continue, or information is being deliberately withheld. 

6.2.1 The University’s policy for managing students who are aged under 18 at the point of registration is available on the website HE Students Under The Age of 18 - Safeguarding - University of Derby. All applicants who would be under 18 at the point of registration on to the course should read this policy as additional steps need to be undertaken as part of the application process, and in some cases, they may be asked to defer their application. 

6.2.2 International applicants have further additional requirements to meet if they will be applying for a visa to study at the University. All students who fall into this category should be sent the relevant information either before an offer is made or along with their offer letter. If this is not received applicants must contact the Admissions Office to request this information. 

6.2.3 Applicants that will be under 18 at the point of registration and are considering staying in university Halls of Residence should also familiarise themselves with this additional policy Halls application for under 18s - Students with special requirements - University of Derby.

6.3.1 As part of the application process, all applications reviewed are subject to fee-status assessment for the purpose of identifying whether an applicant should be classed as UK, EU Settled/Pre-Settled or International for fee payment and/or funding eligibility. For the purpose of fee status, applicants from the UK Channel Islands and Overseas British Territories will be classed as a UK fee payer, however, available funding mechanisms may vary. 

6.3.2 An initial fee assessment is made from information supplied in the application form and usually requires no further information. However, there will be circumstances where an applicant’s fee status is not clear and further information will be sought through the completion of the fee-status assessment form and copies of key personal documents. 

6.3.3 These documents could include but are not limited to; identification e.g., passport, including all pages with immigration stamps; naturalisation or citizenship papers; Home Office correspondence; birth and/or marriage certificate; birth certificates and passports of parents, spouse and/or children; evidence of being a UK taxpayer; evidence of home ownership; and membership of UK Armed Forces.  

6.3.4 UK and EU Settled or Pre-Settled applicants applying for undergraduate funding from the Student Finance England (SFE) can expect to undergo similar procedures with the SFE. The SFE will not accept the University’s fee-status assessment, however, we are nevertheless obliged to determine fee status to ensure correct categorisation and fee charges as far as is reasonable. 

6.3.5 The Tuition fee status is determined by the University using guidelines provided by the UK Council for International Students Affairs (UKCISA) UKCISA - international student advice and guidance - Studying in the UK?. An applicant’s tuition fee status is allocated at the discretion of each individual University and there may be occasions when an applicant’s fee status is deemed to be Home by one institution and overseas by another.   

6.3.6 Third parties, such as the Student Loans Company Student Loans Company - GOV.UK (www.gov.uk) will undertake an independent assessment of fee status for eligibility for their loan or funding etc. and this may differ from the status determined by the University. The University cannot be held accountable for any differences between our assessment and that of SFE (for example where we assess as an applicant as Home and SFE subsequently make an assessment of Overseas and finance is not granted as expected by the applicant. 

6.3.7 Applicants are advised to check with any relevant third parties prior to enrolling at the institution to ensure that they are eligible for funding etc. for their chosen course.  

6.3.8 The fee status assessment is only conducted during the admissions process and will be notified to the applicant at the point of offer. If an applicant’s immigration or residency status were to change at a later point, the University would not routinely amend the fee status for remaining study. However, a request can be made for consideration through the Student Records & Awards Office.  

6.3.9 Fees for courses delivered through our academic partners may differ from other courses delivered directly by the university. Further information about tuition fees can be obtained from the relevant partner.

6.4.1 The UK is no longer a member of the European Union. This means EU, EEA, or Swiss applicants without a Settled or Pre-Settled status will be charged international fees and no longer be eligible for the same funding as UK applicants. EU applicants with a Settled or Pre-Settled status would pay UK fees and remain eligible for funding. 

6.4.2 Applicants from the EU will be required to provide evidence of their EU Share Code to demonstrate they have a settled or pre-settled status and can be classed as a Home student for fee paying purposes. 

6.4.3 EU, EEA or Swiss applicants who arrived in the UK before 23:00 on 31 December 2020 will not be required to apply for a visa for entry or to stay in the UK. However, it is important that applicants apply for the EU Settlement Scheme to be formally considered as EU Settled or Pre-Settled. You can find out more information on the UKCISA website. UKCISA - international student advice and guidance - Studying in the UK? 

6.4.4 EU, EEA or Swiss applicants who arrived in the UK after 23:00 on 31 December 2020 would not be eligible for the EU Settlement scheme and instead will need to apply for a Student Route visa which replaces the Tier 4 visa scheme.  

6.5.1 UK and EU Settled/Pre-Settled applicants are required to have continuously been resident in the UK, with the exception of holidays, for at least 3 years to secure a ‘Home’ fee status. Where an applicant has been living abroad for some time, then evidence will be required of where the applicant or their parents (if applicant is aged 18 or under at the point application is made) have continued to pay UK tax, e.g., council tax on a property in the UK. 

6.5.2 If the above residency requirements are not met, UK nationals and EU Settled/Pre-Settled applicants will be classed as International. 

6.5.3 Eligibility for entry onto our apprenticeship programmes will consider residency in accordance with the Education and Skills Funding Agency (ESFA) rules for apprenticeship funding.

6.6.1 The UoD will endeavour to consider previously accredited prior experiential learning in determining whether to allow advanced entry on to a course and will sometimes consider exemption from study from a proportion of that course. 

6.6.2 The purpose of Recognition of Prior Learning (RPL) is to assess an individual’s previous educational attainment or experiential learning against the curriculum of the course being applied for. In doing so, the student may be able to reduce the modules required to be taken to achieve the award and thus reduce the length of their course and fee payable. 

6.6.3 Applicants wishing to be considered under this procedure will need to notify the Admissions office in writing, then the application will be shared with the course leader for further consideration in this respect. 

6.6.4 The RPL process is always officiated at the point of enrolment, therefore the offer letter will still state the full course and fee or pro-rata fee if on a part-time basis. 

6.6.5 For more details, please refer to the University’s regulations for RPL. Recognition of Prior Learning - Academic regulations - University of Derby UDOL has its own process for applying for RPL, but is still covered by the said regulations Credits for prior learning - online courses - University of Derby 

6.6.6 Apprenticeship admissions will accept either a government prior learning record (PLR) or copies of certificates as valid exemptions for functional skills. The exemption grade must be in line with the required level for the applicant’s end point assessment requirements, as stated by their respective end point assessment organisation. Any exemptions obtained through a PLR check must seek permission from the apprentice prior to checking on the government database and applicant certificates must ensure that the certification code is visible in the copy. Further guidance on eligible exemptions can be sought through Apprenticeship Certificates England.

7.1.1 Most courses can be applied for via the University’s online application system through our website. The application process for some of our academic partners may differ so please contact the relevant partner for further information. 

7.1.2 UG full-time applications are predominantly received by the University through UCAS and will be subject to the UCAS deadlines. UCAS Deadlines | When To Apply For University Courses 

7.1.3 Applicants that do apply to our UG courses directly to the university should be aware that their data will be shared with UCAS in line with statutory regulations and as covered in our Data Privacy Impact Statement. 

7.1.4 Teacher training courses are applied through the Department for Education (DfE) system. Your teacher training application | Get Into Teaching GOV.UK (education.gov.uk) 

7.1.5 Applications may also be received via in-country recruitment agents who are paid commission by the University. The criteria for admission and processing of applications remains as published regardless of application route. International applicants going through our listed agents are supported for the process of admission, meeting the university’s requirements and for adherence to UK Visas and Immigration (UKVI) procedures.  International team and agents - International students - University of Derby 

7.1.6 It is the responsibility of applicants to provide full and accurate information in any application and to notify the Admissions Office of any changes or corrections. The University will reserve the right to deny admission or amend its decision if, in our view, the change or correction is material enough to require us to do so.

7.2.1 Where these have been set and published this information will be available on our website. Due to capacity constraints, these deadlines may be subject to change and applying by the deadline does not guarantee the offer of a place. 

7.2.2 Other deadlines, such as for meeting offer conditions, submitting the correct documentation, UK arrival dates for international applicants etc., may also be put into place particularly close to the intake start date to allow time for processing and ensure all requirements can be met prior to the start of the course. Adherence to these deadlines alone does not guarantee admission.  

7.2.3 Normally, UCAS and DfE applications are subject to the UCAS/DfE deadlines. There may be some cases where alternative (earlier) deadlines are set due to capacity constraints and/or to manage demand. If alternative deadlines are applied during the application process, these will be communicated to you on your formal offer letter. 

7.2.4 Applicants must adhere to specific application deadlines. Failure to comply with the set deadlines might result in the application being withdrawn. 

7.2.5 The University and external organisations such as UCAS and DfE may need to change the application deadlines in extreme circumstances e.g., during the Covid-19 pandemic. Any required change is usually to the benefit of the applicant and will be communicated with a rationale. 

7.3.1 The UoD is committed to assessing applications and making decisions promptly.  Applicants will receive an acknowledgement email to confirm receipt of their offer. The UoD aim to process applications within 10 working days. Processing times will vary throughout the year dependent on the volume and range of applications currently pending a decision. 

7.3.2 Applicants can help to ensure a quicker turnaround by providing all supporting documentation and information at the time of application. This should include a fully completed and signed application form, along with the information and documents listed in section 7 to demonstrate achievement of the course specific entry requirements (see section 5) and details of any relevant pending qualifications.  

7.3.3 For courses that have a high demand for places and places are restricted by third parties/placements etc. The UoD might hold applicants and operate a Gathered Field (GF). This means that the UoD will wait until all applicants who have applied by the equal consideration deadline (31 January) have had the opportunity to be assessed/interviewed before any outcomes are communicated. In this circumstance, the UoD will then choose the strongest candidates (based on application and interview) and will offer them a place on the course. Other candidates may be offered an alternative start date or alternative course of study. 

7.4.1 The UoD aims to keep each applicant informed about the progress of their application and provide useful updates at key points during the admissions process. So, applicants must ensure contact details are up to date on their applications so important information is not missed.  

7.4.2 We will normally communicate with applicants via email, and it is advised that applicants check email spam filters regularly to ensure receipt of all communications. We may also contact applicants via telephone, so if at any point the applicant’s email address or contact number changes, they should notify both UCAS/DfE and/or any agents (if relevant) and the Admissions Office as soon as possible. 

7.4.3 We may send a wide range of communications via email or letter throughout the admissions process. These will include the following: 

• Acknowledgement of receipt of application 
• Request for additional information to support an application as detailed in section 7 
• Invitation to an interview/audition 
• Confirmation of application outcome 
• Confirmation of meeting the conditions of any offer 
• How to access Induction/enrolment information 

7.4.4 Throughout the application cycle the UoD’s External Relations department will also use email to deliver relevant information about open days, in-country visits, and any scheduled events to support applicants during the decision-making process. 

7.4.5 Where a communication gives an option to unsubscribe, this will not unsubscribe applicants from all communications from the university. Active applications will continue to receive communications from Admissions and other relevant areas until a withdrawal request is made and processed. 

7.5.1 After all checks have been completed and where the outcomes have been established, a decision to offer or reject an application will be made. 

7.5.2 If an applicants predicted/achieved grades are below the entry criteria, the UoD might offer an alternative course or refer it for consideration for the Foundation Pathway Programme (FPP), International Foundation Pathway (IFP) or an Access to HE at BLC. As soon as a decision can be made the outcome will be communicated (please see section 7.6 Application Outcome). 

7.5.3 For apprenticeship programmes, where an apprentice does not hold the required qualifications/grades in line with entry criteria, then the employer/university may consider alternative equivalents.

7.6.1 The offer sent from the university acts as the first formal communication between the applicant and the university. Applicants who receive an offer should refer to the UoD Academic Regulations Academic regulations - About us - University of Derby for information about the commitments the university and applicants make when the applicant accepts an offer of entry. 

7.6.2 If an offer is made via UCAS, applicants will also receive an email to form the full offer contract. Applicants who have applied directly to the University will receive their full offer by email. 

7.6.3 Where an applicant has applied for one course and is not successful, an alternative course may be offered, the details of which will be in the offer issued. This alternative offer could be issued during the application cycle (prior to the receipt of results) or at confirmation once the actual results have been received by the university. If there is not a suitable referral course the application will be rejected.  

7.6.4 There may be circumstances in which the University issues an offer that is below the published entry criteria. For example, in relation to contextual circumstances identified through the application process. Contextual offers may be given to applicants who are from a care background, are estranged from their parents/guardians, have family in the Armed Forces and/or are Refugees. Contextual offers are given to help support specific groups to increase participation in HE.

7.7.1 Offers made will either be conditional or unconditional. Offers are made in good faith, considering information as supplied by the applicant and/or referee at the time of the application.    

7.7.2 Conditional offers are usually based on academic requirements but may also include non-academic conditions to be satisfied. After required conditions have been met, an applicant’s status will progress from conditional to unconditional. However, there may still be some non-academic conditions carried over that need to be satisfied in advance of enrolment. 

7.7.3 On occasion, applicants may be asked to enrol and complete a qualification that they may not already be undertaking. 

7.7.4 Such conditions will only be applied where the application is very strong, and it is felt that it is realistic in terms of timeframe for the applicant to achieve these additional requirements. If it is not realistic as the application has been submitted late and such requirements are imperative for consistency and potential to succeed on the course, then most likely the application will be rejected. 

7.7.5 Unconditional offers will not have any academic conditions stipulated, but the offer may still expect an applicant to meet non-academic conditions such as DBS and occupational health clearances. All such conditions, including those where qualifications or other information needs to be verified, will be expected to be met satisfactorily in advance of enrolment. 

7.7.6 An applicant may be able to achieve an Unconditional Firm place and even enrol with conditions outstanding such as a DBS clearance for example. This will only occur at the discretion of the University on a case-by-case basis. The University reserves the right to withdraw an applicant’s place at any point within the first semester should outstanding conditions either remain unmet or the outcome is found to be unsatisfactory. 

7.7.7 There might also be some circumstances for courses that have third party capacity constraints that we are required to give a deferred offer of a place to the next intake. This will be communicated to applicants at the earliest opportunity.

7.8.1 Applicants must accept their offer (whether conditional or unconditional) to secure their place on a course.

7.8.2 Where applicants have applied directly and received an offer, a response to the offer is expected to be received within 14 days of it being sent. The response should either be to accept or decline. Applicants will have a further 14 days as a cooling off period to change their decision. 

7.8.3 UCAS applicants will have varying deadlines to respond to an offer and failure to respond by the UCAS deadlines will results in the offer being automatically declined by the UCAS system. 

7.8.4 For direct university applicants, the offer will become dormant if a response has not been received within 14 days. If this happens applicants will still have a 14-day cooling off period after the initial 14 days during which an applicant can override the automated decline/dormant status. Any acceptance/decline after the cooling off period is at the discretion of the University. 

7.8.5 EU and International applicants who require a visa to study are advised to read our pre- registration student visa guide within the visa advice section on our website. The visa guide provides important information that should be read prior to accepting an offer of study. It includes information regarding a student’s responsibilities before arrival, whilst in attendance and after the programme of study has been completed. Visas and immigration - International applicants - University of Derby 

7.9.1 Where an applicant that has applied through UCAS has made an institution/course their Insurance choice, the institution is obliged to hold the place on the course until results have been received. If the results meet the offer conditions (if there are any) then the offer will progress to unconditional status. 

7.9.2 At this point, if an applicant’s Firm choice rejects their application based on results, then they will automatically move to Unconditional Firm status with what was originally their Insurance choice. 

7.9.3 There may, of course, still be some non-academic conditions to be satisfied to be eligible to enrol or remain on the course

7.10.1 Applicants can withdraw their application any time before enrolment by making a request in writing to the Admissions Office. After enrolment, Student Withdrawal rules would apply as outlined in the University’s Academic and General Regulations and Policies & Procedures. Academic regulations - About us - University of Derby 

7.10.2 The University may also withdraw the application if an applicant does not attend an interview, provide requested information within 14 days or by a stated deadline or complete enrolment.

7.11.1 Deferral is the process by which, having held a university place on a specific course, an applicant is able to hold a place for the next year/intake. 

7.11.2 Applicants can request a deferral of their place through the Admissions Office, providing they are holding an Unconditional Firm status, i.e., have met all offer conditions and accepted the offer. The request will need to include reasons for deferral and plans for the gap year.  

7.11.3 Courses which are advertised as conducting a 'gathered field' do not offer a deferral opportunity. This means, even if an applicant has received an offer but can no longer take up the place, or where an applicant has been placed on a waiting list, but a place is not available, a new application would need to be submitted in the following cycle for the next intake.  

7.11.4 The University reserves the right to change entry criteria year to year, therefore if re-applying due to being unable to defer, it is important to be aware of any relevant changes. 

7.11.5 The deferral request will be reviewed and accepted/declined at the discretion of the university. The ability to defer a place cannot be assumed by the applicant and can be declined. The university is often sympathetic but there can be valid reasons for denial which may not be able to be disclosed for example: if the course is not running for the next intake/academic year, expected changes in admissions requirements or funding changes. 

7.11.6 If the deferral is granted, applicants can defer to the next intake or the next year. A deferral request can only cover up to one academic year for a September intake offer or the next September start after one year of a different intake month. For example, where original offer is for September 2024, the maximum deferral point is September 2025 or where the original offer is for March 2024, the maximum deferral point is September 2025. 

7.11.7 Some academic courses require regulatory criteria which can include but are not limited to an interview, criminal records clearance, occupational health checks. Therefore, it may not be possible to defer without conditions, for example: retake and pass the interview component, undertake a new criminal records/occupational health clearance.  

7.11.8 Where a course is regulated and any of the entry criteria changes because of this regulation, applicants that have requested and/or been granted a deferred place will be required to ensure they have satisfied the regulatory requirements prior to being allowed to enrol on the course. 

7.11.9 If an applicant needs to defer for a further period, the application will be withdrawn, and the applicant will need to re-apply.

7.12.1 Applicants can apply up to one academic year ahead of the intake they wish to start. For example, an applicant applying on 1 September 2024 can apply for an intake start of September 2025. This is available for all courses except for courses conducting a 'gathered field' (see section 7.31). Applicants will be required to meet academic conditions within the applying cycle of that academic year.

7.13.1 In line with CMA regulations, we define our point of contract at the point an offer is made and then accepted by an applicant. The offer letter is therefore ‘the contract’ and is an important document which will detail obligations for both parties and refer to the Terms & Conditions, regulations, and policies of the University. Academic regulations - About us - University of Derby 

7.14.1 Included in the offer letter is our 14-day cooling off period as required by law, allowing the applicant to accept or decline an offer and then change their mind within this timeframe. The University is not obliged to accommodate any change in decision to accept or decline the offer after this period.  

7.14.2 Where applicants are admitted very close to an intake start and therefore unable to utilise the 14-day cooling off period as stipulated in the offer letter, their 14-day cooling off period will commence from the point they complete the online enrolment process. 

7.15.1 Where an applicant has applied direct to the University, the full offer letter contract will be issued through email to the email address supplied on the application form.  

7.15.2 UCAS applicants will receive their offer contract in two parts. Part one will be issued through official UCAS channels outlining conditions required to be met and any other important information. Part two will be issued through email to the email address supplied in the application form which will outline further detailed information, any surprising terms, policies, terms & conditions and next steps.  

7.15.3 For some professional courses, due to complexities such as an employer’s ability to release staff for study, putting funding regimes in place, course development requirements and so on, the process of admission can be fast-tracked to enrolment. In these circumstances, the usual requirements of generating an offer letter and waiting for acceptance are bypassed due to information and time constraints. Applicants in this situation must ensure they have enrolled on the right course as expected by their employer. The contractual relationship is with the student and the employer.  

7.15.4 The University exercises full oversight and control for admissions to its programmes delivered through UK and Overseas Partnerships to ensure applications meet required standards and the admissions practice is fair. 

7.16.1 The University does not treat applicants who consider themselves as mature differently in terms of expectations in achieving entry criteria for admission. 

7.16.2 However, as with all applications we receive, we make may make a holistic assessment of the whole application, including any interviews, work and life experience, the results of any testing undertaken, and other contextual factors. 

7.17.1 In selecting candidates, we may also consider information provided within the personal statement, reference or separately by letter where we are informed of extenuating circumstances which may have affected an applicant’s academic performance. 

7.17.2 We are unable to guarantee a place and acceptance of an applicant’s grades will be at the discretion of the academic admissions lead. 

7.18.1 Any application found or suspected to be fraudulent from any aspect will be denied admission and immediately rejected. This will include information that is considered to be inaccurate, or any information omitted form the application that would otherwise have resulted in the application being withdrawn/rejected. An alert will also be placed on the record should any future applications be made to the University. 

7.18.2 Admission can also be denied if an applicant’s behaviour contravenes the University’s values and behaviours during any part of the admissions and enrolment process, including after an offer has been made and accepted. Any misconduct in this respect, whether on-site, off-site, online (including personal social media activity), in-country or overseas, will be considered unacceptable. 

7.18.3 Applicants who owe money to the University will be informed of this and their application will not progress any further until the debt has been cleared. 

7.18.4 The University reserves the right not to consider an applicant for entry if the entry criteria has not been satisfied, the application, including experience, personal statement, and reference, is unsatisfactory and where the interview/audition performance and/or portfolio submission is deemed unsatisfactory. 

7.18.5 Although it is rare, applicants can also be denied admission based on the outcome of the criminal convictions or DBS panel, disability assessment and/or occupational health assessment. 

7.18.6 The University holds the right to deny admission to applicants, including previous University of Derby students, on grounds which include failing any prior university study, having been given warnings or an expulsion under student disciplinary procedures, or where their academic reference implies they may be unsuitable to undertake any further course of study due to ability or values and behaviours. 

7.18.7 Additional grounds for denial are where the entrant has previously been withdrawn from the University on academic grounds, behaviour, or misconduct due to submission of fraudulent information. Information received in this respect after a student has enrolled will be subject to student disciplinary procedures also.  

7.18.8 The University holds the right to deny applicants or withdraw students after enrolment should the requirements for admission remain unmet e.g., DBS clearance, Prohibition List check clearance, occupational health clearance, etc. 

7.18.9 Applicants can be denied admission if a course becomes full at any point during the process of admission. Offers made would be upheld providing all requirements have been met satisfactorily and within the timelines required. 

7.18.10 For international applicants, the University reserves the right to deny admission where the risk of visa refusal is realised, even after an offer has been issued.  

7.18.11 The University reserves the right to withdraw any application and/or offer where there is evidence of behaviour and/or communication that causes harm to another or harms their reputation, or causes them to feel harassed, alarmed, or distressed as part of the application and registration process. 

7.19.1 On receipt of an applicant’s results, regardless of the result outcomes, all applications are reviewed again for suitability. On this basis, an applicant could still be accepted on the course offered or offered a place on a relevant alternative course. 

7.19.2 Where no alternative can be offered, the application will be rejected. For UCAS applicants, this may mean the applicant will then be considered by their Insurance choice where the offer requirements may be different. 

7.19.3 If a change of course is offered at this stage, the applicant will be able to accept or decline the amendment. Applicants should consider other options available to commence their desired route of study before declining. If the change of course offer is declined, the application will become inactive, and the place will be released. For UCAS applicants, this means the applicant will be eligible to enter in to Clearing. 

7.20.1 All applicants (holding conditional or unconditional offers) are required to confirm their qualifications/results to secure their place and this requirement must be completed at the earliest opportunity or, by the deadlines outlined to them or, where there is no deadline stated then at the latest, 2 weeks in advance of enrolment. 

7.20.2 Scanned or photocopied documents may be accepted during the application process, but all applicants must be able to provide original documents on request.   Applicants should not send original copies of documents through the post but should bring them at the point of enrolment if they are requested to do so. 

7.20.3 It is a regulatory requirement for some of our courses, such as those that lead to Qualified Teaching Status (QTS) that originals of all qualification documents and ID are seen prior to enrolment.   

7.20.4 Some English qualifications can be verified online using unique score codes. The UoD will accept the unique code to verify a test score as part of the application process but will require a copy of the certificate to match the code, score, and photograph prior to enrolment. 

7.20.5 Qualifications completed and certified under an alternative name to the applicant’s details as stipulated on the application form will need to be supported with documentation to demonstrate a legal name change (e.g., marriage certificate etc.). 

7.20.6 If there are any doubts on the accuracy and authenticity of a qualification/result, the University reserves the right to contact external parties, such as ECCTIS or award boards for verification or to deny admission.  

7.20.7 If an applicant is unable to provide the requested documentary evidence to demonstrate they meet the entry requirements of the course and the conditions of their offer, we reserve the right to cancel the application and withdraw the offer of a place at the UoD. 

7.21.1 Where an applicant may have lost their certificates for previous qualifications, an official letter or email from the institution where these qualifications were taken would be acceptable for most of our courses. However, we advise that applicants get replacement certificates through the relevant Awarding Board for their own benefit.  

7.21.2 For courses where there are regulatory requirements, we may only be able to accept the original certificate so applicants should ensure they have the appropriate documentation before they accept their offer.

7.21.3 International applicants are unable to provide alternatives to official certificates due to the need to satisfy UKVI requirements and avoid the risk of visa refusal; certain exceptions may be able to be applied on a case-by-case basis at the discretion of the University where it is safe to do so. 

7.22.1 Applicants in possession of certificates or other relevant documentation issued in a language other than English will need to have them translated into English for assessment. The University does not provide a translation service nor is it able to recommend any such service providers. 

7.22.2 The translation must be officiated by a good quality translation service. Often there are reputable online companies which can provide this service at a cost. Alternatively, for certain languages and at a cost, applicants can apply for a Statement of Comparability from the UK National Information Centre (UK ENIC), previously known as UK NARIC. For further details, please visit the UKENIC website operated and supported by Ecctis Limited. Home Page (enic.org.uk) 

7.22.3 Translations of certificates or other documentation into English by individuals the applicant may know, for example, teachers, doctors, religious leaders, friends, parents etc, will not be accepted.

7.23.1 At the University of Derby, we aim to attract the very best students to join us and to support their progression to university to ensure they reach their full potential and achieve their ambitions. We believe the very best students come from all backgrounds and we want to build a community that reflects our society. 

7.23.2 We will use the information in an application form and may either reduce grade requirements or give extra consideration when deciding whether to give a contextual offer. We will also support these students through information, advice and guidance, outreach activities and on-campus visits before and during the application process. 

7.23.3 Typical criteria may include one or more of the following:  

• Students who are care experienced.
• Students who are estranged from their families. 
• Students who are refugees or asylum seekers 
• Students whose parents/carers are in the UK armed forces. 

7.23.4 Contextual data provided on the application form will also be considered during the confirmation of a place following the receipt of results.

7.24.1 The UoD seeks to admit the widest range of students who may benefit from our courses, seeing value in a diverse student community. As part of the application, we ask that applicants inform us about any long-term health condition, disability, or specific learning differences. 

7.24.2 The University of Derby is committed to equal opportunities and this policy aims to ensure that individuals with disabilities and learning differences receive fair treatment, in accordance with the Equality Act 2010. 

7.24.3 Applicants are asked to inform us about any long-term health condition, disability, or specific learning difference. All applications are reviewed for academic suitability first and foremost. If an applicant is suitable for an offer, in most cases and offer will be made and then the UoD’s Student Support Services will then assess their support needs in relation to their disability/learning difference and the requirements of the course/profession the applicant is applying for. 

7.24.4 Support will be provided where appropriate in applying for the Disabled Student Allowance (DSA), but this is a fund which is awarded by the student finance bodies to the individual student and so it is important that eligible applicants engage with the process as soon as practicable to avoid any delay. Information can be found here: Help if you're a student with a learning difficulty, health problem or disability - GOV.UK (www.gov.uk)

7.24.5 If an individual student’s requirements are complex, it is important to ensure that there is adequate time for any adjustments or support to be put in place. Applications made late in the cycle may result in delays. If the application is received by the UoD and there is insufficient time for reasonable adjustment to be put in place the applicant may be required to defer their place until the next available intake. 

7.24.6 If the course applied for requires an occupational-health assessment, then the applicant’s disability/learning differences will be reviewed jointly with this to ensure that the necessary fitness requirement is met and to provide any essential support and reasonable adjustments. For some courses, due to required competence or professional standards, there may be limitations to the adjustments that can be made. If we are unable to make an adjustment, we will communicate this to the applicant as soon as possible, providing a clear justification. 

7.24.7 The University will treat this information confidentially.

7.25.1 For some of our professional courses, offer holders will be required to obtain a satisfactory occupational health clearance to secure their place in advance of induction and enrolment. The occupational-health questionnaire will be sent to applicants after they have made the UoD their Firm choice and up to four months prior to the start of the course.  

7.25.2 The term ‘clearance’ refers to successful completion of the occupational health questionnaire and any subsequent assessments in advance of course start. All information supplied is treated confidentially and will be assessed by the occupational health nurse, after which ability to go on placement during the course will be confirmed. 

7.25.3 This means that, when applicants are asked to declare a health condition that could affect fitness to practice, the University is trusting the applicant as a potential autonomous professional to make an informed and reasoned judgement about themselves in relation to others. 

7.25.4 We expect applicants to complete the occupational-health questionnaire honestly. Where full disclosure of a relevant health issue is not given, this could affect the applicant’s fitness to practice and by consequence affect their place on the course. It is important to know that making a declaration to the university about any health condition is a positive action which shows the applicant has an awareness of the possible effect of their health on the ability to practice safely and effectively. 

7.26.1 We ask that applicants to the university inform us about any criminal conviction(s) or caution(s) once they have received an offer in line with the Rehabilitation of Offenders Act 1974 (excluding exempt courses) to protect and support the community within the University. 

7.26.2 The University of Derby is committed to equal opportunities and this policy aims to ensure that individuals with criminal convictions/cautions receive fair treatment, in accordance with the Rehabilitation of Offenders Act 1974. 

7.26.3 The University seeks to admit the widest range of students who would benefit from our courses, seeing value in a broad range of talents, backgrounds and opportunities. We appreciate the important role that Higher Education can play in the rehabilitation process. 

7.26.4 A criminal record will not automatically prohibit admission to the University. The specific details of each case will be considered on an individual basis. In each instance, we will review an applicant’s ability to meet the skills and experience required for the course/profession and assess the impact of the criminal record upon the needs of the course/profession. We are conscious of our responsibility both to consider the needs of each applicant, ensuring they receive the support required, while also safeguarding the public and the university community. 

7.26.5 To assist us in this assessment, all applicants who receive an offer are required to provide details of unspent criminal records using the details provided in the offer letter. In line with the Rehabilitation of Offenders Act1974, details of spent convictions will only be requested for courses considered to be exempt from the act due to the possibility of working with children and vulnerable adults. 

7.26.6 All applications are reviewed for academic suitability first and foremost. Upon receipt of an offer, if an applicant has any relevant unspent criminal convictions, they must the contact the Admissions Office using the information provided in the offer letter. 

7.26.7 The relationship between an applicant/student, the University and third parties, e.g., placement providers, is based on trust, confidence, and professionalism. Failure to declare a relevant criminal conviction/caution and provide the requested information therefore means a risk assessment cannot be made. This could result in an application being withdrawn or becoming subject to student disciplinary procedures after enrolment. 

7.26.8 When an applicant’s criminal records checks have been cleared by the university and therefore accepted for entry onto the course, they would be expected to self-declare any new cautions/convictions for review. If an applicant is yet to enrol, they would need to inform the Admissions Office at the earliest opportunity to ensure continuation with the course of study. Or, if after enrolment, then they would need to inform their dedicated Student Liaison Officer or Programme Leader. Any new information will need to be reconsidered under the same procedures as described above and could affect an applicant’s/student’s place on the course. 

7.26.9 The University will treat this information confidentially.

7.27.1 The Disclosure and Barring Service (DBS) conducts checks on UK criminal records only. Applicants who have been resident in countries other than the UK will be required to obtain a Certificate of Good Conduct (or equivalent) from each country they have been resident in for the past 5 years as well as one from their home country. 

7.27.2 Applicants who have been resident in the UK but also in other countries in the past 5 years for more than 6 months will be required to obtain an enhanced DBS certificate as well as a Certificate of Good Conduct from the relevant country(ies). The DBS application and the non-UK check can be processed simultaneously.  

7.27.3 For some courses, applicants will be required to obtain criminal records checks and subsequently clearance from the university prior to enrolment in order to undertake a placement requirement during the course. This can be in the form of an Enhanced DBS check or Certificate of Good Conduct or both. This clearance is needed to ensure that safeguarding measures have been fulfilled on behalf of placement providers where students may need to work with vulnerable adults and/or children. 

7.27.4 If the course applied for has compulsory placements included, applicants will likely need to obtain an enhanced DBS clearance prior to enrolment. If, however, the course applied for offers the option to go on placement and therefore it is not compulsory, there may be no need to obtain an enhanced DBS clearance. The requirements will be determined nearer the time and will be dependent on the placement providers’ expectations. 

7.27.5 If an applicant is unsure whether their course placements are compulsory or optional, they should check the ‘About this course’ and ‘Entry requirements’ sections on our website for the course which is being applied for.  

7.27.6 When an applicant’s criminal records checks have been cleared by the university and therefore accepted for entry onto the course, they would be expected to self-declare any new cautions/convictions for review. If an applicant is yet to enrol, they would need to inform the Admissions Office at the earliest opportunity to ensure continuation with the course of study. Or if after enrolment, then they would need to inform their dedicated Student Liaison Officer or Programme Leader. Any new information will need to be reconsidered under the same procedures as described above and could affect an applicant’s/student’s place on the course. 

7.27.7 The relationship between an applicant/student, the university and third parties, e.g., placement providers, is based on trust, confidence, and professionalism. Failure to declare a relevant criminal conviction/caution could result in the application being withdrawn or, if after enrolment, become subject to student disciplinary procedures. 

7.27.8 Enrolment will be withdrawn/restricted for any applicants/students who have not received a university clearance within 2 weeks of starting their course, or less where students are expected to attend on placement straight away or for international applicants who must meet all such requirements prior to being considered for CAS issuance.  

7.27.9 If an applicant states in their application that they have any criminal convictions/cautions, this information will be considered in conjunction with their DBS certificate when it arrives and not necessarily prior to this point. We take this approach to avoid duplication of investigative processes. This means applicants could receive an offer without criminal records checks being undertaken even when declared.  Due to the risk of visa refusal, any declaration made by an international applicant will be investigated on receipt to avoid issues further down the process.

7.28.1 For courses with compulsory placements, the criminal records check clearance needs to be achieved prior to enrolment where possible. A placement may not start during the first year of study, however, for students to go on placement at any point in the course, we need to confirm the criminal records check clearance ideally in advance of enrolment at the University alongside other conditions of any offer. 

7.28.2 Applications for courses requiring a DBS/Certificate of Good Conduct clearance will be reviewed for academic suitability, following which, if an offer can be made, this will be subject to a DBS/Certificate of Good Conduct clearance. The term ‘clearance’ refers to required criminal records certificates and information being obtained for the UoD and relevant to the course applied for which either has no criminal content; or, if it does have criminal content, for it to be considered and cleared by the University for admission or continuation in studies.  

7.28.3 International applicants are able to commence seeking their Certificate of Good Conduct or country equivalent no more than 6 months prior to the start of the course. 

7.28.4 If applicants provide a UK address on their application to us, we will automatically assume that they are resident here for the purpose of identifying applicants requiring a DBS clearance. However, as already stated, relevant criminal records checks will be needed for all countries in which the applicant has been resident in for the last 5 years. 

7.28.5 At the UoD, we use an online DBS registration system for UK criminal records checks. This is managed for us by First Advantage on a System called ‘Know Your People’. Once applicants firmly accept our offer, and no more than 4 months prior to the start of the course, we will contact them by email to commence the DBS application process. The system enables applicants to complete the process at their own convenience and we will provide full instructions on how to do this. 

7.28.6 Applicants applying late or through Clearing need to be aware that they will have even less time to complete this full process. 

7.28.7 A criminal record will not automatically prohibit admission to the University. The specific details of each case will be considered on an individual basis. In each instance, we will review an applicant’s ability to meet the skills and experience required for the course/placement provider/profession and assess the impact of the criminal record upon the needs of the course/placement provider/profession. We are conscious of our responsibility both to consider the needs of each applicant, ensuring they receive the support required, while also safeguarding the public and the University community. 

7.28.8 Applicants who are unsure whether course placements are compulsory or optional, please check the ‘About this course’ and ‘Entry requirements’ section on our website for the course that is being applied for. 

7.28.9 The University will treat applicant information confidentially.

7.29.1 For courses with optional placements, which, for example, usually occur in year 2 or 3 of an undergraduate degree course, any requirements for criminal records check clearance will be assessed closer to the time depending on placement providers’ requirements. 

7.30.1 Courses that lead to QTS require applicants to complete a Prohibition List Check prior to starting the course. Prohibition List checks are conducted to determine suitability for qualified teacher status. The check looks to establish any previous unacceptable conduct, relevant conviction or where an act may bring the profession into disrepute. These will be conducted automatically by the Admissions Office and applicants will be informed if they have not met this requirement. 

7.30.2 Enrolment will be withdrawn/restricted for any applicants/students who have not satisfied this requirement within 2 weeks of starting their course or less where students are expected to attend on placement straight away.

7.31.1 For some courses, the University may choose to operate a ‘gathered field’ approach for admission to ensure places are offered to the best candidates. 

7.31.2 This is usually the case where the candidate quality and the level of interest in the course far exceeds the number of places available.   

7.31.3 Applicants would be required to apply by a set deadline and meet all requirements strictly.  All applicants are considered as a part of a pool rather than on a first come first served basis.

7.32.1 Applicants must meet the conditions of their offer, make the required deposit payment (as stipulated on the website) of the first-year tuition fees, and have satisfied any further immigration requirements by the deadline stated in the offer letter for their place on the course to be confirmed and a CAS to be issued.    

7.32.2 Applicants may be required to undertake financial and credibility checks before a CAS can be issued.  

7.32.3 The following documents need to be provided for a CAS to be issued:   

• Completed application form signed and dated  
• Academic certificate and transcripts used to make offer  
• Personal statements/Enhanced personal statement  
• Latest evidence for English  
• Payment receipts  
• Financial guarantee letter if the student is sponsored  
• Previous CAS and BRP card if previous UK study  
• A passport that must be valid for a minimum of 6 months after the start of the course  

7.32.4 When a CAS is issued, applicants will also be given important information about the visa application process and what they need to be aware of. Student visa guidance can be found at Student visas - Visas and immigration - University of Derby   

7.33.1 At times it is necessary for us to reject applications that we feel do not or cannot meet our entry requirements, either academic or non-academic. 

7.33.2 Requests for feedback should be made in writing (by letter or email) by the applicant and should be addressed to the Admissions Office. We aim to provide full and constructive feedback within 10 working days of the request being received. 

7.33.3 Where an applicant can provide fresh and compelling evidence of their competence in the relevant subject area the original decision may be reviewed. Decisions will be reconsidered at the discretion of the Admissions Team, which may include academic staff. 

7.33.4 Any appeal or complaint at both application and interview stage which questions the academic grounds for rejection will not be considered. 

7.33.5 Following feedback, if an applicant feels they have grounds to complain, they should refer to the Admissions Complaints policy (see section 14).

7.34.1 Unless there are third party regulatory restraints, the UoD normally allows individuals who have previously applied to re-apply. When reviewing the new application, we will apply the current entry criteria and would expect applicants to indicate any additional evidence or updated academic qualifications on the new application. We may refer to any information gathered from previous applications such as the application form, correspondence, and interview notes as necessary. 

7.35.1 The UoD may consider applicants that have previously withdrawn, or had their studies terminated, for re-entry to the University on the same or an alternative programme. Cases will be considered entirely on an individual basis but there must be a gap (normally 2 years for undergraduate and 1 year for postgraduate programmes) in- between being terminated and/or being awarded due to academic failure and applying for re-entry to the University. Re-entry might be via the Recognition of Prior Learning (RPL) process (appropriate to the level of study and course) and will be at the discretion of the relevant college and Admissions Office. The RPL process can be accessed at the following web address: Recognition of Prior Learning - Academic regulations - University of Derby 

7.35.2 If an applicant has previously been enrolled onto one of our programmes the applicant must contact the relevant Course Leader to discuss the situation further.  

7.35.3 It is not always necessary for previously enrolled students to make a fresh application, so applicants are advised to contact us before doing this. All applicants must be aware that all previous registrations should be declared on any application that is submitted. 

7.35.4 If an applicant has been enrolled as a previous UoD student and is carrying outstanding academic debt, re-enrolment will not take place until all academic debts are cleared. In the case of Overseas students, we may not be able to issue a CAS to previous UoD students who still owe an academic debt to the University. 

7.35.5 The UoD reserves the right to withdraw an application from a previously enrolled student if it believed to be in the best interests of either the applicant and/or the university. 

7.36.1 To eliminate fraudulent applications and registrations, we require every applicant, whether applying via UCAS or directly, online or on paper, to apply using the name shown on their passport or birth certificate. This name will be logged onto the university's database and must be used throughout their academic career unless a formal change of name is requested later and approved by the university. The name will be used on any acceptance and visa letter that the university issues before registration. We must be notified of any minor misspelling we may have made for correction immediately before any further issue of correspondence. 

7.36.2 Any request to change a name on the university database during the application process or a student’s academic career must be submitted in writing and accompanied by at least one form satisfactory evidence detailed below, either in its original form or as a certified, true copy of the original. All name change requests must be made by the applicant themselves. The appropriate evidence required for an applicant’s name to be changed on the university record will depend on their citizenship: 

7.36.3 Appropriate evidence for name changes for a British citizen: 

• A current passport showing the name to be changed to; or 
• An enrolled deed poll; or 
• A marriage certificate / civil partnership certificate and decree absolute / final order (for name changes following marriage / civil partnership or divorce / ending a civil partnership); or 
• A statutory declaration of change of name; or 
• A police report or solicitor’s letter: if an applicant has had to adopt a pseudonym for personal reasons (including personal safety).  

7.36.4 The university will only accept a deed poll as evidence of a name change where the deed poll has been enrolled. Information on enrolling a deed poll is available here Change your name by deed poll: Enrol a deed poll with the courts - GOV.UK (www.gov.uk) 

7.36.5 Non-British citizens must provide an original passport showing their new name. They will also need to provide any new, original immigration documentation showing the name change for university records. 

7.36.6 The university may not change any student record where the evidence supplied cannot be satisfactorily verified. 

7.36.7 Trans, Gender Fluid and Non-Binary applicants should refer to the following section of the website University Procedure for supporting transgender students - Academic regulations - University of Derby for detailed advice on how to change their personal information as an applicant and/or student. 

7.37.1 If we are notified that one of our applicants has died, the UoD will follow our internal processes to ensure that the application is withdrawn, and the student record system is updated as quickly as possible. Key stakeholders will be notified (as appropriate) to try and ensure that no further application related communications are sent. 

8.1 Whilst the UoD tries to ensure that all our programmes run as advertised in our prospectuses and website it is sometimes necessary for us to make changes to the structure of our programmes or to discontinue a programme entirely. This will sometimes happen between an offer being made and registration. 

8.2 Where changes are made, we will endeavour to inform applicants as early as possible to minimise the potential disruption to the application process. Where possible, we will offer an alternative course in a similar subject area. If an alternative course is unavailable or unsuitable then (UCAS) applicants can substitute that choice with an application to another institution. 

8.3 In cases where courses are changed or discontinued, we will send a communication to applicants electronically and/or by hard copy outlining their options. 

9.1 The information submitted as part of each application to the University is used to assess the suitability of the applicant for study at the University. Anonymised data including information on diversity: age, disability, gender status, race and ethnicity, religion or belief, sex, sexual orientation will also be used by the UoD for statistical and reporting processes. 

9.2 Application information and related data will form the basis of the student record for applicants who are admitted to the UoD. 

9.3 The UoD complies with the Data Protection Act 2018 and the General Data Protection Regulations 2018 in its use of applicant data. Further information about data protection and how data is used at the University can be found at: Data Protection statements - Data protection - University of Derby  

9.4 After enrolment, all forms and paperwork we receive are kept for a maximum period of seven years and then securely disposed of to comply with Data Protection Regulations.  Please see the University’s data protection policy for further information. Data governance - About us - University of Derby 

10.1 Tuition Fees are set annually and can vary depending on an applicant’s residency status, course, and year of entry, and many are set within clearly defined government regulations. In some instances, inflationary rises of Retail Price Index (RPI) determined by government may be applied annually to fees. Existing students will never face an increase higher than RPI, but programme fees in some areas may increase if regulations allow for new students should the market dictate that. 

10.2 Postgraduate research fees for home students are set in accordance with the process governed by the UK Research and Innovation (UKRI).   

10.3 Offer letters will provide the actual or indicative fee for the first year of study (depending on whether the fee has been set for the cycle at the point the offer is made). If the fee is indicative, then applicants must ensure to get the most up to date fee from the University website to ensure they understand their financial commitment. 

10.4 In addition to the tuition fee, applicants may have to pay certain additional costs like course materials or uniforms or equipment costs depending on the course that is undertaken

11.1 We may require a deposit payment for certain programmes. Any such requirement would be outlined to applicants in their offer letter. International applicants are required to pay a deposit as standard, except where they may be sponsored. 

11.2 Any request for a deposit refund must follow the university’s refund policy. International Deposit Refund Policy - Academic regulations - University of Derby 

12.1 Applicants can provide a sponsor letter from a third party that will advise the university of their intention to pay a student’s fees. Should the funding be withdrawn by the sponsor at any time, the student may become liable for the tuition fees as our contract for payment is with the student and not the third party. If the sponsor does not cover all a student’s fees, the student will be expected to ensure the full payment is made. 

13.1 The university offers a number of scholarships, bursaries and discounts across undergraduate, postgraduate, and international areas. All scholarships and bursaries have their own set of Terms and Conditions to adhere to. Some bursaries will need to be applied for and/or undertake a selection process, others may be automatically applicable during the admissions process. Further information is available on our website. 

Scholarships and bursaries - Undergraduate fees and finance - University of Derby  

Scholarships for international students - Fees and finance - University of Derby

14.1 The UoD is committed to the provision of a professional admissions service which attracts, recruits, selects, admits, and enrols students using a clear, fair, effective, and consistent policy and procedure. 

14.2 We recognise from time to time we may not meet the standard that applicants expect, and applicants may need to inform us of the experience which they have had.  

14.3 We have a separate Admissions Complaints Policy that can be located hereAdmissions Complaints Process.

14.4 Applicants undertaking admission through our Partnership programmes with other educational institutions in the UK and globally, should in the first instance look to resolve complaint matters with the partner organisation. Partnership applicants however can submit a complaint directly to the University admissions office in line with the above process if the resolution with the partner organisation is unsatisfactory. 

15.1 Once applicants have met all the conditions of their offer, they will receive information regarding how to enrol on their course. All students will have to register their attendance and provide formal identification upon arrival. Applicants will receive information about where they need to go to provide their identification as part of the enrolment process. If applicants are required to bring original copies of their qualification documents before they will be able to enrol, they will be notified of this prior to enrolment.  

15.2 As part of the enrolment process and our requirement to make statutory returns (such as the HESA return) to governing bodies, students may be requested to provide information and evidence to demonstrate any additional qualifications that they have completed that have a UCAS Tariff point value Tariff tables | UCAS. Students may also be asked to provide and evidence their highest qualification on entry if it is different to the qualification used as part of meeting their course entry criteria. 

16.1 The University of Derby sets out clear guidelines to all applicants and students regarding the University's Terms and Conditions. Terms and conditions - Your digital guide to enrolment and induction - University of Derby 

16.2 When we make an offer of a place on a programme at the University, a legal contract is formed between the applicant and the University based on the terms and conditions of the offer and the terms and conditions of the university. 

16.3 Our Terms and Conditions contain important information which all applicants should read prior to accepting an offer. There is a distinct set of Terms and Conditions for UDOL which will be supplied to applicants as part of the offer or can be requested. 

16.4 The University's Terms and Conditions are supplemented by regulations covering admissions, assessment, conduct, discipline, fitness to practise, fees, information technology, intellectual property, complaints and appeals, and personal information, all of which students must also abide by. 

16.5 Our Academic Regulations, Policies and Procedures apply to all taught programmes and to all students enrolled to study at the University of Derby. These include specific regulations relating to postgraduate research that must be complied with. Academic regulations - About us - University of Derby  

17.1 For further information about the UoD please visit our website at: University of Derby - BA, BSc, FdA, FdSc, MA, MSc, PhD Degrees & Short Courses - University of Derby  

17.2 If applicants wish to contact our Admissions Office directly, details can be found on our website: Admissions - Services - University of Derby or as below: 

Email contact: askadmissions@derby.ac.uk

Telephone number: +44 (0)1332 591167