SUPPLIERS GUIDE

Once logged in select the “Current UoD Opportunities” Icon as shown below.

Once you are into the supplier portal page, select “View Active Negotiations” as highlighted below.

Using the search fields, you can search for the negotiation you wish to submit a response to by entering the title of the negotiation field highlighted below.

• Please note that if you have been invited to the project via the system ensure that within the “Invitation Received” field “Yes” is selected.
• If you have not been invited to the project please ensure that “No” is selected.

Invites to the project will be sent via email from the Oracle Cloud system to the registered contact on the system.

If you have been invited to the tender (and have selected ‘YES’ the previous step), to express an interest in the project please click to highlight the relevant project and then press the “Acknowledge Participation” button. This will alert the lead buyer that you will be intending to submit a response.

If you have not received an invitation (and have selected ‘NO’ the previous step) to the tender, please click to highlight the relevant project and then click on “create response”.

Once you have found the negotiation and clicked into the project you will be able to see details of the project using the tabs highlighted below.

• Please note that some opportunities may not allow any tender response amendments once they are submitted. Please ensure your tender response is complete before submitting.
• You can save your response progress if you wish to come back to it by pressing the “Save” button before exiting.

If you wish to submit a bid for the opportunity you can do so by pressing the “Create Response” tab highlighted below and accept the Terms and Conditions of Use.

On the first screen of your response you can add a “Response Valid Until” date as well as giving your response a reference number. If you wish you can also add any notes to the procurement lead which they will see when they open your response and furthermore you have the option to add any attachments that support your response such as your environmental policy. Once this screen is completed to your satisfaction you can select the next button to take you to the tender requirements.

 On the requirements tab you will be able to see each requirement for the tender. Please ensure that you respond to all requirements before moving onto the next stage by using the navigation tool highlighted below.

If you have any clarification questions you wish the University to answer, you may submit these through the “Messages” icon, that is available to you at every stage of your response. This will allow you to message the procurement lead for more information.

Within the messages tab you can create your message by pressing the “+” icon highlighted below.

This will bring up a text field that you can populate and also add any attachments as per the below.

To reply to a message simply highlight the message you wish to respond to and press the Reply tab as highlighted below.

You can save your response progress if you wish to come back to it by pressing the “Save” button as per the below.

In order to get back to your response later simply follow steps 1 – 7.